Annual Meeting Minutes: June 8, 2017

Board Members Present: Peter Levy, President; Katharine Flanders Mukherji, Vice Pres.; Matthew Pilkington, Treas.; Terra Chalberg; Hannah Berkin-Harper; Michael Tedesco.

Also in Attendance: Elia Malara, Managing Agent; José Perez, Superintendent; Mark Levitch, CPA

 

  • Proof of notice of the meeting was provided.
  • The reading of last year’s meeting minutes was waived.
  • A quorum was achieved, with 79.5% of ownership accounted for.

 

I. Financials: Mark Levitch’s Report

  • The annual Financial Statement and general financial situation of Skytrack Condo was reviewed and continues to be in good order.

 

II. Maintenance: Elia Malara’s Report / Jose’s Report

  • Overall, the buildings are in good repair in general, with no major issues other than general wear and tear.
  • The Dean Street staircase of 120 Boerum Place was recently refurbished, with the new concrete floor of entranceway to be completed June 2017.
  • Repairs are being scheduled to repair or maintain the roof surface, and to the brick pointing in the courtyard areas of 120 Boerum Place.
  • The blue metalwork throughout the exterior of Skytrack Condo complex has been tentatively scheduled for repainting in July. The Board selected a darker gray color. Owners are responsible for removing anything attached to railings, and notice will be provided in advance.

III. President’s Report: Peter Levy

  • The real estate tax protest-related refunds have been disbursed to owners.
  • The Board has accepted the City’s offer to lower the 2017-2018 tax assessments for the residential Units, and 2016/2017 & 2017/2018 for the garage Units.
  • No Board terms expire this year; therefore, no elections were conducted.
  • All owners are strongly encouraged to register with the Skytrack Condo website, skytrackcondocom, in order to receive important communications and announcements, and access up-to-date copies of condominium documents, meeting minutes, etc.
  • After consulting the results of the survey of the Ownership, the Board voted to pass a Rule designating the entirety of Skytrack Condo as “non-smoking” (effective 8/7/2017) as recommended by the NYC Health Department, under direction of Mayor Bill de Blasio. A new version of the House Rules reflecting this will be distributed.
  • Thank you to Board member Matthew Pilkington for the hard work on tending to foliage and flowers around the buildings.

 

IV. Voting and Results

Board Member/Design Committee Chair Hannah Berkin-Harper presented the 120 Boerum Place lobby renovation project and architect’s plans, featuring improved functionality and updated design. A Q&A/feedback session was conducted afterward, and the Ownership voted to approve spending the requested $80,000 on the renovation (76.65% of the Ownership, or 96.42% of those in attendance in person or by proxy approved).

    • Two modifications to the By-Laws proposed by the Board were approved:
    1. Expand the permitted window the Board has to send formal notice of an Annual or Special Meeting from a 5-15-day period to a 7-30-day period.

    RESULT: approved (by 79.5% of the ownership, or 100% of those in attendance in person or by proxy)

    1. Increase the amount the Board may approve to spend on building improvements without being required to seek approval by a vote from the Ownership from $5,000, the limit in place since 1983, to $25,000.

    RESULT: approved (by 75.15% of the Ownership, or 95.43% of those in attendance in person or by proxy)

    • An updated version of the Bylaws reflecting these two modifications will be circulated.

 

V. New Business

    • The new owner of Unit #3E presented a preliminary proposal, which the Board will review, to purchase the old elevator shaft bulkhead, which once housed a hot tub when the Condo was first created. The proposal would involve reduction in Common Elements owned by everyone, so a vote by the full Ownership on this or any similar proposal would be required, and may occur at some time in the future.
    • The Board continues to actively solicit ideas for how best to use this old hot tub room space, in a way that is financially feasible for the building, and which does not impose upon or impact Owners, including the Units surrounding and directly below the space.
    • Several maintenance-related items were voiced by attendees, on which the Jose and Elia will follow up.
    • The Board will work to give as much notice of maintenance/repair projects to residents and non-resident owners as possible. The Board strongly suggests ALL owners register on the com website to receive updates.

     

    The meeting was adjourned at 9:30 pm.