Board of Managers Meeting Minutes, November 13th, 2012

Board Members Present: Peter Levy, Hannah Berkin-Harper, Madeleine Milan, Katharine Flanders Mukherji, Levi McConnell. Also Present: Elia Malara, Managing Agent; Jose Perez, Superintendent

The meeting convened at 7:30 pm and was adjourned at 8:45 pm.

Superintendent’s Report

Work has begun to service the boilers in preparation for winter.
An interior brick wall of 120 Boerum Place is being re-pointed.
Some patching is being done on a few small areas of the roof of 120 Boerum, due to storm-related leaks.
The Board is looking into replacing the large rug in the entry of 120 Boerum Place.
Some of the carpet tiles in the hallways of 120 Boerum Place had come loose, and have now been glued down again.
A new access panel is being installed near the front stairs to the basement at 120 Boerum Place. This is being done to provide an access point to the large drain traps.
A new wooden storage shed is being built on Boerum Place, between the garage doors.
Water drainage solutions for 120 Boerum Place are still being investigated. The Board is seeking the opinion of a professional consultant to perform an examination of current issues.
The carpet in the lobby of 134 Boerum Place has been replaced.

On September 6, 2011 Unit 1E, Unit 2E, other Units, and Common Areas sustained significant water damage. Skytrack’s investigation concluded that the root cause of the damage was the negligence of the owner of Unit 2E. Damaged or faulty plumbing within Unit 2E caused all of the damage. Skytrack made the repairs to the Common Areas and made emergency repairs as is required and authorized by the provisions of the By-Laws.

The cost of repairs to common areas was billed to the owners of Unit 2E. Skytrack made no repairs to 1E beyond the initial emergency repairs and directed the Unit 1E owners to seek compensation, if any, from their own insurance carrier and/or directly from the owners of Unit 2E.

CURRENT LITIGATION:

1E: The Unit owners (Michael and Ann Marie Tedesco) disagreed with Skytrack’s determination and commenced an action in the Supreme Court-Kings County (Index No. 15179/2012) demanding damages in the sum of $20,000.00. Initially, Skytrack’s attorney Answered the Complaint on behalf of Skytrack in order to avoid a default. Ultimately, Skytrack’s insurance carrier stepped in to defend and, ultimately, cover potential loss. The carrier has been instructed not to settle. The case is pending. Skytrack’s total potential liability is the deductible in the amount of $2,500.00

2E: The Unit owner (Derek Eller) also disagreed with Skytrack’s determination. They have engaged counsel, but have not commenced action. If Eller commences an action, we will turn it over to the insurance carrier.

Financials

The financial statement was reviewed and appears to be in good standing.

The next Board Meeting has been slated for Wednesday, December 19th, 2012.

Board of Managers Meeting Minutes, Sept. 27th, 2012

Board Members Present: Peter Levy, Hannah Berkin-Harper, Rose Firestein, Madeleine Milan, Katharine Flanders Mukherji, Levi McConnell. Also Present: Elia Malara, Managing Agent; Jose Perez, Superintendent

The meeting convened at 7:30 pm and was adjourned at 9:00 pm.

Superintendent’s Report

All decks have been replaced except for Jose’s.
Jose has arranged for Abilene to inspect and service the boilers in preparation for this Winter.
The intercom problems some units have been experiencing have been resolved. They were due to a bad cable between units 2L and 3L, which has been repaired.
Water from rain and thawing snow was getting into the external intercom at 120 Boerum, causing it to function poorly. A shelter, or some other structure for the box has been proposed.
The Board is holding off on changing front door locks for now.
Re-pointing of the planter on Boerum Place is being investigated.
Jose will get a bid for an additional wooden storage shed on Boerum Place.
The Board is investigating options to prevent sewer back-ups after major storms. Possible solutions include replacing house traps, cleaning the check valves, etc.
New carpet for 134 Boerum has been ordered.
The painting of the garage has been completed.
Skytrack’s insurance agency has retained a law firm, following the water damage involving Units 1E and 2E.

Financials

The financial statement was reviewed and appears to be in good standing.

The next Board Meeting has been slated for Tuesday, November 13th, 2012.

Vacate Garage 8/6 through 8/14

In order to facilitate repairs to the interior of the garage, all cars must be out of the garage for 9 days.

From 8 AM, Monday, August 6, until 6 PM, Tuesday, August 14.

There can be no exceptions. Cars will be towed at owner’s expense.

Recycle Your Electronics

E-waste Warehouse

The Lower East Side Ecology Center is making responsible disposal of your working and non-working electronics easier than ever before! Bring your unwanted electronics to the Lower East Side Ecology Center’s permanent e-waste collection center.

469 President Street (at Nevins Street), Brooklyn, NY 11215

(718) 858-8777

Drop-off hours:

Tuesday	Wednesday	Thursday	Friday	Saturday
10am – 5pm	12pm – 7pm	10am – 5pm	10am – 5pm	10am – 4pm

(Closed Sunday and Monday)

Reuse and Recycling:

Any New York resident, small businesses (max. 50 employees), and non-profit organizations can drop-off unwanted electronics for free. If your equipment works, let us know and we will try to give it a second life. Whether your equipment gets reused or recycled, we guarantee data security.

We are hoping to invite you soon to come by the warehouse to peruse our selection of affordable electronic equipment and parts.

We will continue to hold e-waste collection events Citywide throughout the year as we have since 2003. Check our calendar for upcoming events.

Accepted Materials:

Click here for a list of accepted materials and answers to other Frequently Asked Questions. Home appliances such as microwaves, refrigerators, or air conditioners will not be accepted.

Donations of equipment are tax-deductible.

Directions

Transit: Take the R train to Union Street and then walk south to President Street and turn right. The warehouse is at the end of President Street at Nevins. Or take the F train to Carroll Street and walk east towards the Gowanus Canal. Cross the bridge and then turn north on Nevins. The warehouse is one block up on the corner of President and Nevins.

Driving*: The warehouse is located at 469 President Street at the corner of Nevins Street. President Street is a one-way street heading west.

*Zipcar members can pick up a coupon for a $15 driving credit when you drop-off your electronics at the E-waste Warehouse

The Lower East Side Ecology Center’s e-waste programs are made possible thanks to the generous support of the New York Community Trust, ConEdison, and Tekserve.

Board of Managers Meeting Minutes, June 26, 2012

Board Members Present: Hannah Berkin-Harper, Terra Chalberg, Rose Firestein, Madeleine Milan, Katharine Flanders Mukherji. Also Present: Elia Malara, Managing Agent; Jose Perez, Superintendent

The meeting convened at 7:30 pm and was adjourned at 8:45 pm.

Superintendent’s Report

Jose Perez reported that floor tiles were installed in the entrance area of both 120 Boerum Place and 134 Boerum Place. All but three of the decks for which the condominium is responsible have been replaced. The remaining three will be replaced this summer or early fall. The mold sealant has been applied in 15 Bergen.

The garage interior will be painted August 6 through 14, 2012. All cars must be removed from the garage for that entire period of time.

The intercom system at 120 Boerum Place continues to malfunction in some apartments. This will be addressed. In order to maximize the likelihood that attempted repairs will be fully successful this time, owners and residents are requested to notify our managing agent of all problems experienced with this system. This can be done in several ways. A form can be completed online and transmitted electronically at http://bit.ly/skytrackintercom or the managing agent can be telephoned at 718-625-4671. A link to the form will also be posted on the Skytrack website (www.SkytrackCondo.com)

Apartments with basements continue to experience overflows during torrential rains. To mitigate this problem, owners and residents are asked not to use water during extremely heavy rains. This includes running water, dishwashers, clothes washers, baths and showers and flushing toilets. Expert advice will again be sought to determine whether there is a practicable solution. During the discussion, it came to the board’s attention that the roof drains on 134 Boerum Place had not yet been diverted to prevent such overflows. This will be addressed.

The board voted to have the planters on Boerum Place and Dean Street, outside 120 Boerum Place, pointed and repaired.

Recycling

Recycling of electronics (computers, screens, etc.) and equipment with toxic materials (e.g., air conditioners, refrigerators) continues to be an issue. Owners and residents who wish to dispose of such items are directed to call 311 to arrange for their pickup. Before sanitation will remove an air conditioner or refrigerator, it must be professionally drained of coolant and marked with a sticker indicating that this has occurred. Arrangements to have this done can also be made by calling 311.

Election of Officers: The board held elections of officers with the following results: President, Peter Levy; Vice President, Katharine Flanders Mukherji; Secretary, Levi McConnell; Assistant Secretary, Madeleine Milan; Treasurer, Hannah Berkin-Harper.

Annual Meeting Minutes – June 12, 2012

Attending: Peter Levy, Pres., Katharine Flanders Mukherji, V.P., Levi McConnell, Sec., Matthew Pilkington, Treas., Rose Firestein, Elia Malara (Managing Agent), Mark Levitch (C.P.A.)

Proof of notice of the meeting was provided.

The reading of last year’s meeting minutes was waived. The quorum was 67.7%

I. Maintenance Elia Malara’s Report

– $140,000 has been spent on building improvements since last year’s annual meeting, with $112,000 of that amount being allocated to deck replacement (120 Boerum: 1P, 2L, 2M, 3A, 3C, 3E, 3N, 3R; 134 Boerum: Common Deck, 5, 6), and $27,000 spent on carpet and paint. Remaining decks to be replaced: 3I, 3J, 3S

– New roofs on were installed on 122 Boerum Place and the garage. The inside of garage will

be repainted in early August.

– Emergency lighting was installed in the common areas, hallways and stairway of 134 Boerum and 15 Bergen.

– New lighting was installed in the garage with motion sensors.

– Dean Street stairway was painted and tiled. Garbage/recycling areas were carpeted.

– Sprinkler pipes were painted red to meet new code.

– New heat timer computer was installed on boiler for better heat control.

– 134 Boerum entrance and hallways were renovated. Carpeting is to be installed shortly.

– 120 Boerum main lobby and first floor were painted and new carpeting has been installed.

– Dean Street entry sidewalk bricks were replaced with pavers.

– Matthew Pilkington has done quite a bit of work to maintain the beauty of the various planters that surround 120 Boerum Place.

II. Financials

– Mark Levitch gave the Condo. financial report.

– Real estate tax protest-related refund monies were disbursed to owners.

– The financial situation of Skytrack Condo. was reviewed and continues to be in order.

III. Elections

– John Carluccio decided not to run again for the Board.

– Matthew Pilkington encouraged new people to run “against” him.

The Board thanks them for their service. Matthew will continue to tend to our plants.

– Both new nominees (Madeleine Milan and Hannah Berkin-Harper) were elected to the board.

IV. New Business

– Alex Perez is our new porter.

– Personal items, such as umbrellas, shoes, and bicycles cannot be left in Common Areas.

– A reminder to keep common areas clean and quiet, even when legitimately entertaining.

– Skytrack’s website is www.skytrackcondo.com. Register with the site to receive Condo.

notices, information, and to contact the Super or the Board.

V. Follow-Up Items for the Board

Intercom repair, pointing the planters, review ideas for pigeon mitigation in the courtyard, setting a date for cars to be out of garage, feasibility of bike racks in garage, door lock change in relation to unauthorized access to roof by non-residents.

The meeting was adjourned at 9:30 pm

NOTICE OF MEETING SKYTRACK CONDOMINIUM OWNERS ASSOCIATION

Dear Unit Owner:

Pursuant to Article 111, Sections 1 and 4 of the By-Laws of Skytrack Condominium, the board of managers is providing notice of the annual meeting of Skytrack Condominium Association. Business will include an election to the board of managers, a report on financial status, and other important business concerning the future of the condominium.

This meeting is to be held on Tuesday, June 12, 2011 at 8 p.m. at the Montessori School located at 7-9 Bergen Street, immediately adjacent to 15 Bergen Street. Please arrive and sign in between 7:45 and 8 pm so that the meeting can start on time.

There are five Board terms expiring this year. Any owner who wants to run should drop a note to that effect in any of the lobby boxes for the Board of Managers.

If you are unable to attend in person, please delegate a representative to vote in your place by proxy. A quorum of 50% of the ownership in person or by proxy is necessary for transaction of business. A form of proxy is being distributed to each unit for this purpose.

Sincerely,

Levi McConnell, Secretary

Skytrack Condominium Association

TO: Secretary, Skytrack Condominium Association

The undersigned appoints ______________________________________ as proxy of the undersigned with power of substitution, to attend the Annual Meeting of Unit Owners of Skytrack Condominium Association to be held at 8 p.m. on Tuesday, June 12, 2012 at the Montessori School and any adjournments thereof, and to cast all of his or her votes, as permitted by the By-Laws of Skytrack Condominium, in the name of the undersigned for the following purposes:

1. Election of individual(s) to the Board of Managers

2. For the transaction and voting upon of such other business as may properly come before the meeting.

Dated: _________________________________, 2012

Signed:

_________________________________

Unit No. (Apt. and/or Garage spot)

Board Meeting Minutes, April 24, 2012

Attending: Peter Levy, Pres., Katharine Flanders Mukherji, V.P., Levi McConnell, Sec., Matthew Pilkington, Treas., Rose Firestein, Jose Perez (to present Super’s report), and Elia Malara (Managing Agent).

NOTE: The Annual Meeting will take place on June 12, 2012.

I. Maintenance

– Work on the garage has been completed.

– 2 more roof decks have been replaced; another is in progress.

– The boiler is running satisfactorily. Once the weather warms sufficiently, the baseboard heating system will be turned off.

– Jose is investigating a possible compromise in the flashing on the Dean Street side of 120 Boerum Pl.

– At the suggestion of the building owners, the board is considering removing the large picnic table on the common deck at 134 Boerum Pl. Alternatives for seating, such as benches, are being researched.

– Emergency lighting will be installed at 134 Boerum Pl. and 15 Bergen St. in mid-May

– General carpet, tile and paint and lighting upgrades are being completed at 120 and 134 Boerum Pl.

– 120 Boerum Pl. lobby tile is to be cleaned and sealed.

– Unit #3M has asked for permission to install new ductless split A/C unit, and has been informed that it must fall within the city’s limits on noise, 40 db or less. They also want to remove the existing though-the-wall a/c unit, and expand the opening into a window. When a detailed plan is submitted, the Board will decide if permission is granted for both alterations.

– A 15 Bergen St. wall is being examined for a potential waterproofing compromise.

– Treas. Matthew Pilkington is continuing to care for the plantings around our buildings.

II. Financials

The financial situation of Skytrack Condo was reviewed and continues to be in order.

The meeting was adjourned at 9:20 pm.

The next Skytrack Condo Board Meeting is scheduled for May 22, 2012.

Skytrack Board Meeting Minutes March 27, 2012

Present: Peter Levy, President; Katharine Flanders Mukherji, Vice President; Matthew Pilkington, treasurer; Terra Chalberg; Rose Firestein; Elia Malara, Managing Agent; Jose Perez, Superintendent

Maintenance

The first floor hallway in 120 Boerum place is being painted using two of the upstairs hallways’ colors. It cannot match the second and third floors exactly, because of the first floor’s chair rail and resulting two color scheme. The painters have also repainted the front lobby of 120 Boerum. The Dean Street entrance brick walk has been replaced with brick colored paving stones.

In 134 Boerum Place, the selection of wall sconces and flooring material is still in progress. Emergency lights will be installed in 134 Boerum Pl. as well as in 15 Bergen St.

The first of several deck replacements has begun. As previously approved, the garage roof will be repaired. A possible squirrel problem is being addressed in 15 Bergen Street.

Financials

The financials are in order.

A venue and date are being explored for the annual June meeting and will be announced when they are determined. We hope to reach a quorum this year with less difficulty than last year.

The meeting was adjourned at 9:00p.m..

Board Meeting Minutes, March 6, 2012

Attending: Peter Levy, Pres., Katharine Flanders Mukherji, V.P., Matthew Pilkington, Treas., John Carluccio, Jose Perez (to present Super’s report), and Elia Malara (Managing Agent).

I. Maintenance

– The boiler’s Heat Timer computer was adjusted in response to a low-heating complaint.

– No other major repairs to report

– The banister was fixed, and the hallways were painted at 134 Boerum Place. New carpets and entrance tiles will follow.

– The corridor of the first floor of 120 Boerum Place will be repainted, and new carpet tiles will be laid.

– The brick on the ground outside the Dean Street exit will be replaced with paving stones that have a “brick” look.

– Several decks will be replaced beginning in the last week of March.

II. Financials

– The financial situation of Skytrack Condo was reviewed and continues to be in order.

– Several units underpaid their Common Charge bills in January and February, because they didn’t notice the 3% increase. The late charge on the small underpayments will be waived for those two months. If you pay by automatic bank transfers, please update the amount.

III. New Business

– Matthew, who has been doing a wonderful job sprucing up our grounds, is planning to replace some plants with new varieties that may thrive better under our conditions.

The meeting was adjourned at 9:00 pm.

The next Skytrack Condo Board Meeting is scheduled for March 27, 2012.