Author: Skytrack

Board of Managers Meeting Minutes: June 30th, 2015

Board Members Present:  Peter Levy, Pres.; Katharine Flanders Mukherji, V.P.; Hannah Matthew Pilkington, Treas.; Michael Tedesco; Andrew Kurland. Also in attendance: José Perez, Superintendant; Elia Malara, Managing Agent.

The meeting convened at 7:30 pm and was adjourned at 9:00 pm.

Superintendent’s Report:

  • Work at 134 Boerum Place continues, addressing some damage from a leak in a common area neighboring unit.
  • Roof work for 134 Boerum Place is currently being estimated.
  • Carpet tiles have been re-glued in hallways, lights were replaced, and general maintenance has been conducted as normal.

New Business:

  • Matthew Pilkington has volunteered to serve as the Condo Board Treasurer, and Levi McConnell has accepted another year term as Condo Board Secretary.
  • The board has been presented with an estimate to install the hot water pump. Additional quotes are being obtained from service vendors.
  • The open/close controls for the garage will be examined, as the switch has been reported as malfunctioning.
  • The next board meeting has been scheduled for Tuesday, September 22nd, at 7:30pm.

Financials:

  • The financial statement was reviewed. Everything is in good standing.

PLEASE NOTE:

  • Emergency contact: Elia Malara (718) 625-4671
  • As the weather gets nicer, please be mindful to not disturb your neighbors who live adjacent to, and underneath the skytrack, by running on the track or making excessive noise while enjoying the common areas.

RECYCLING:

  • Please, NO plastic bags in the recycling.
  • PLEASE bundle your cardboard and tie or tape it together for removal.

Annual Meeting Minutes – June 15, 2015

Attending Board Members: Peter Levy, Pres.; Katharine Flanders Mukherji, V.P.; Levi McConnell, Sec.; Hannah Berkin-Harper, Treas.; Madeleine Milan; Terra Chalberg; Matthew Pilkington.

Also Present: Elia Malara (Managing Agent), Mark Levitch (C.P.A.), Jose Perez (Superintendent)

  • The meeting convened at 8:00pm.
  • Sitting board members introduced themselves.
  • Proof of notice of the meeting was provided.
  • The reading of last year’s meeting minutes was waived.
  • A quorum was achieved with 60.55% representation.

I. Financials: Mark Levitch’s Report

  • Mark Levitch presented the Skytrack Condo annual financial report.
  • Real estate tax protest process has been initiated.
  • The financial situation of Skytrack Condo was reviewed and continues to be in order, with a small cash surplus. The board will review the surplus, reserves, and common charges in monthly meetings to come.
  • Mr. Levitch recommended a possible increase in common charges, which the board will review in future meetings.

II. Maintenance: Elia Malara’s Report

  • Elia Malara shared some of the building improvements for the past year.
  • Several improvements and repairs have been made throughout the Skytrack Condo complex, including roof repair, new pavers at entries, boiler and pump repair/replacement, new steel doors, carpet cleanings, and more.
  • Matthew Pilkington has continued his beautification of the various planters that surround the Skytrack complex, and we thank and applaud him for his efforts.

III. Elections

  • Five places were up for election. Of these, two were vacated by members stepping down, one by a member having stepped down a few months earlier and having been replaced by the board’s temporarily selected replacement, and two were for members whose terms were expiring and who were willing to run for new three year terms. The board requested at least 2 owners volunteer for a term. Andrew Kurland and Michael Tedesco offered to put themselves up for election, to join the board for the new term. The new board was elected unanimously.
  • Matthew Pilkington was officially elected to the board for a full term, after serving as a temporary board member.

IV.Vote to Amend the Condominium By-Laws

Board member Matthew Pilkington brought forth a ballot initiative to investigate allowing owners of garage parking spaces to add approved bicycle racks to accommodate 2 non-motorized bikes. Ballots were tendered to Matthew Pilkington.

V. Other Housekeeping Items

  • Electronics recycling regulations have changed recently. Now, at least 12 items must be collected in a multi-family building before a pickup can be scheduled. Please see Jose for details on how best to dispose of electronics. Residents may also drop off electronics at any area facility. A list of these facilities will be posted on the bulletin board.
  • Sunday evening is the night to place “bulk trash” non-recyclable items outside for pickup. – Personal items, such as umbrellas, shoes, and bicycles cannot be left in Common Areas. – A reminder to please keep common areas clean and quiet, even when legitimately entertaining.
  • Skytrack’s website is www.skytrackcondo.com. Please register to use the Skytrack Website. It features many useful documents related to Skytrack, and important contact info for the management and super.
  • No clothes dryers may be connected to any exhaust line due to fire hazards. Condensation-type dryers are widely available, are permitted and do not present the same danger.
  • The Skytrack Board of Managers suggests that all owners install shut-off valves for their water supply to their units. This is best done when a renovation is occurring, or when other  plumbing work is being done.
  • No items other than motor vehicles may be stored in the garage.

VI. Follow-Up Items for the Board

  • The building is continuing to monitor when Verizon FIOS will be available in our area.
  • The board will continue to examine options for utilizing the space on the roof of 120 Boerum Place that used to house the hot tub room several years ago.
  • The board has begin discussions about ways to improve the appearance of the entry of 120 Boerum Place.

VII. Notice to Owners

  • If any residents notice an issue or problem with any of the common elements, please alert the management company, Superintendent, and board members via the links provided on the Skytrack Condo website. In an emergency, please alert Jose directly.

The meeting was adjourned at 9:00 pm.

NOTICE OF MEETING SKYTRACK CONDOMINIUM OWNERS ASSOCIATION

Monday, June 15, 2015 at 8 p.m.

Montessori School, 7-9 Bergen Street,

(Immediately adjacent to 15 Bergen Street)

 

Please arrive and sign in between 7:45 and 8:00 pm so that the meeting can start on time.

If you are unable to attend in person, please delegate a representative to vote in your place by proxy.

A quorum of 50% of the ownership in person or by proxy is necessary for transaction of business. If there is any possibility that you cannot attend, please submit a proxy, it will be returned to you at the meeting if you do attend.

PROXY

TO:   Secretary, Skytrack Condominium Association

 

The undersigned appoints ______________________________________ as proxy of the undersigned with power of substitution, to attend the Annual Meeting of Unit Owners of Skytrack Condominium Association to be held at 8 p.m. on Monday, June 15, 2015 at the Montessori School and any adjournments thereof, and to cast all of his or her votes, as permitted by the By-Laws of Skytrack Condominium, in the name of the undersigned for the following purposes:

For the transaction and voting upon of such business as may properly come before the meeting.

 

Dated: _________________________________, 2015

Signed:

_________________________________

_________________________________

Unit No. (Apt. and/or Garage spot)

 

Board of Managers Meeting Minutes: May 26th, 2015

Board Members Present:  Peter J. Levy, Pres.; Katharine Flanders Mukherji, V.P.; Hannah Berkin-Harper, Treas.; Levi McConnell, Sec.; Terra Chalberg; Madeleine Milan; Matthew Pilkington; Also Present: José Perez, Superintendent; Elia Malara, Managing Agent

The meeting convened at 7:30 pm and was adjourned at 9:30 pm.

Superintendent’s Report:

  • A section of the roof was patched at 134 Boerum Place.
  • The boiler pump exchange/rebuild process has begun.
  • The board voted to replace the newly-installed concrete sidewalk with the exact pavers used at the Dean Street entry of 120 Boerum Place. The order of install will be as follows: 134 Boerum Place, 15 Bergen Street, then 120 Boerum Place. The goal is to complete this work by mid-June.
  • Carpet tiles in 120 Boerum Place have been shampooed.

Financials:

  • All financials were reviewed and are in order, aside from the common charges for one unit and one parking space. The owner has been notified.

New Business:

  • The board approved light maintenance to be conducted on back side of the roof cornice at 134 Boerum Place.
  • The owner of a unit at 134 Boerum Place has asked the board about the addition of a water line to service the roof, for planting purposes. The board has asked the owner to proceed with scoping the project, and will review a proposal once one is presented.
  • The next board meeting has been scheduled for Tuesday, June 30th, 2015.
  • The ANNUAL OWNERS MEETING has been scheduled for Monday, June 15th, 2015. The board is seeking nominations (self-nominations are fine) to fill 2 board positions that are becoming available this term. Five terms on the board are expiring and of those seats, at least two incumbents will not be running again.

PLEASE NOTE:

  • As the weather improves, more of you will enjoy the Skytrack walking track. PLEASE be considerate to your neighbors who live in apartments adjacent to the track, so that you or your guests do not unduly disturb them. Quiet time begins at 11pm. If you are an owner with tenants living in your condo, please advise them of the building’s rules for use of the Skytracks common areas.

If any resident notices an issue or problem with any of the common elements, please notify the Superintendent (Jose, 646-239-8762), Building Manager (E.M. Holding Corp., 718-625-4671) or email the management company via the link provided on the Skytrack website: www.SkytrackCondo.com

Board of Managers Meeting Minutes: April 28th, 2015

Board Members Present:  Katharine Flanders Mukherji, V.P.; Hannah Berkin-Harper, Treas.; Terra Chalberg; Madeleine Milan; Matthew Pilkington; Levi McConnell, Sec.; Elia Malara, Managing Agent.

The meeting convened at 7:30 pm and was adjourned at 9:10 pm.

Superintendent’s Report:

  • The new garage door has been installed, and the timer functionality has been activated.
  • Work will begin soon on the sidewalk areas of all building entry areas, except for the Dean Street entry, which was recently updated with pavers. Notices will be posted prior to work beginning.

New Business:

  • The board voted to change the lock on the garage door, which means that the building will possess a new master key card. This will allow for easier key duplication, going forward.
  • The board is also investigating the cost to replace the main entry locks on all buildings.
  • The next board meeting has been scheduled for Tuesday, May 26th, at 7:30pm.
  • The annual meeting has tentatively been set for June 15th, at 7:45 pm, at the Montessori School Library. We will hold an election for 5 board positions.

Financials:

  • The financial statement was reviewed. Everything is in good standing.

PLEASE NOTE:

  • Emergency contact: Elia Malara (718) 625-4671
  • As the weather gets nicer, please be mindful to not disturb your neighbors who live adjacent to, and underneath the skytrack, by running on the track or making excessive noise while enjoying the common areas.

RECYCLING:

  • Please, NO plastic bags in the recycling.
  • PLEASE bundle your cardboard and tie or tape it together for removal.

Board of Managers Meeting Minutes: March 24th, 2015

Board Members Present:  Katharine Flanders Mukherji, V.P.; Hannah Berkin-Harper, Treas.; Levi McConnell, Sec.; Terra Chalberg; Also Present: José Perez, Superintendent; Elia Malara, Managing Agent

The meeting convened at 7:30 pm and was adjourned at 9:00 pm.

Superintendent’s Report:

  • A door to the boiler has been installed under the Dean street hatch.
  • The boiler pump was inspected in efforts to quiet its operation until we experience a few consecutive days above 40 degrees. Once that occurs, the process of exchanging for a new one will begin.
  • Work is planned to commence in April on the replacement of the walkway bricks with typical sidewalk concrete at the entries of all of the buildings of the Skytrack complex.
  • Carpet tiles throughout the buildings have been re-glued.

Financials:

  • The monthly financial statement was reviewed and everything is in order.

New Business:

  • The board has instituted a policy requiring board approval for any capital expenditure for improvement over $5,000.
  • The next board meeting has been scheduled for Tuesday, April 28th, 2015.

PLEASE NOTE:

  • As the weather improves, more of you will enjoy the Skytrack walking track. PLEASE be considerate to your neighbors who live in apartments adjacent to the track, so that you or your guests do not unduly disturb them. Quiet time begins at 11pm. If you are an owner with tenants living in your condo, please advise them of the building’s rules for use of the Skytracks common areas.
  • If you are renting your apartment out, please advise your tenants of the emergency/after-hours contact of your plumber.
  • Bulk trash can be placed outside the 15 Bergen Street exit, on the curb ONLY on Sunday evenings after 5pm. NO EXCEPTIONS.

If residents notice an issue or problem with any of the common elements, please notify the Superintendent (Jose, 646-239-8762), Building Manager (E.M. Holding Corp., 718-625-4671) or email, via the link provided on the Skytrack website: www.SkytrackCondo.com